Festival Exhibitors Demo FAQ

Frequently Asked Questions

Guidelines for Exhibitors and Demonstrators * Local Living Festival 2015
plus: Fee Schedule & Accommodations

We invite you to be an Exhibitor or Demonstrator at the Fourth sesquiennial

        Local Living Festival 

    ~ A Celebration of Resourceful Living! ~

Saturday, September 26, 2015
At the Village Green in downtown Canton, NY 13617 (new location in 2015!)
Exhibit hours are 9:30 to 3:30
Exhibit areas are outdoors in the Village Green and indoors at several venues immediately surrounding the park, where workshops will also be featured.
Workshop hours are 10 to 5
Deadline for inclusion in the Festival Program: Aug 25


To Receive an Exhibitor Registration form by email, please contact us at LocalLivingFestival@gmail.com

Your community group, business, or non-profit organization is invited to join this wonderful event in our new location on the Village Green in downtown Canton, drawing 1200-1500 people or more in a single day of serious fun and delightful education!

This fourth edition of the Local Living Festival (now occurring every 18 months!) features dozens of speakers, skills-building workshops, performances, and demonstrations of simple living, rural, and "do-it-yourself" resources and skills.

This Festival is put together with the support of hundreds of local volunteers and sponsors! 

Ways to participate as more than a basic exhibitor:
- Become a Sponsor with a much needed financial (or in-kind) contribution
    -
Volunteer on the Coordinating Committee - we need your good energy!
       - Purchase advertising space in the
Festival Program!
          - Become a "
Community Partner" and recruit others to exhibit or do a "demo" in your theme area; receive recognition and free booth space!

 

GUIDELINES FOR EXHIBITORS AND DEMONSTRATORS
FREQUENTLY ASKED QUESTIONS and IMPORTANT INFORMATION FOR YOUR REVIEW

Index

 GENERAL INFORMATION    TYPE OF EXHIBITOR
 ALL EXHIBITORS - SELLING OR GIVING AWAY ITEMS    EXHIBITOR FEE REQUESTED
 ZERO WASTE NOTES    EXHIBITOR FEE NOTES
 FOOD VENDORS NOTES    FESTIVAL PROGRAM
 CRAFTS / HOMEMADE ITEMS NOTES    ADVERTISEMENT (PROGRAM)
 FARMERS MARKET & CSA NOTES    LOCAL ACCOMMODATIONS
 BOOTH DESIGNATION/SET UP/BREAK-DOWN    QUESTIONS?
 WORKSHOP SCHEDULE    FOR FUTURE REFERENCE


GENERAL INFORMATION

-  Previous  Festivals have attracted between 1,200 and 1,500 attendees.
-  Due to the special nature of this event as a Zero Waste Festival, we ask that you please inform each of your booth staff of our specific requests in this regard.  Ask them to review the Zero Waste details below in order to eliminate any unnecessary problems that day.  We hope that you will be inspired to conduct all of your business in the Zero Waste spirit as well!  We only have one planet.
-  The Festival will be held rain or shine. Please be prepared for Fall weather; wear closed shoes and bring a coat and scarf in case.
-  All foods must be grown locally and all crafts must be made by the vendor.
-  Be sure to join us for the lunchtime sack races, hula hooping, a butter dance, and more!
-  Please do not drive on or otherwise disturb wet or muddy grass during set up and break down.  The Village and Canton and Presbyterian Church (owners of the park) have been gracious is allowing us to use the grounds for the Festival and we cannot return it to them a big mess!
-  Due to buried electrical lines from the fountain to the junction box, all exhibitors are asked to refrain from using stakes, even for lawn signs, in the park.
-  Exhibitors are asked to refrain from posting signs for third party sponsors of your work, at the request of the Village and park owners.
-  Local food vendors will be selling a variety of yummy and healthy foods and nearby restaurants will be open as well, but please remember that our food vendors sell all-local food and we hope you will support them in this mission!
-  A Hospitality area with light snacks and water/coffee/tea will be available for exhibitors and speakers.
-  All attendees, including vendors, are encouraged to bring their own place setting (plate or bowl, cup, utensils) for the hospitality area and for food purchases. There will also be "durable ware" available for a small deposit.
-  Limited locations with electricity available outdoors, and in some places also indoors. Please apply early. Extension cords are your responsibility please.

-  Primitive or "rough" camping is available at no cost for those from out of town but must be arranged in advance.
-  A list of local accommodations is available below.


ALL EXHIBITORS - SELLING OR GIVING AWAY ITEMS
-  All products, equipment and services should promote "DIY", renewable energy, whole foods, sustainability, etc. 
-  We ask that you please not bring or hand out plastic tchotchkes (even recyclable ones!) and throw-away type items. 
-  Reasonably priced Festival bags will be on hand so that plastic bags will be unnecessary.  Please do not bring plastic at all if possible.


ZERO WASTE
-  Zero Waste guidelines are very important to us - for all vendors and perhaps especially for food vendors. 
-  Please use the waste/recycle receptacles provided, including cardboard waste, food and utensil composting, and recycling. 

-  Single use and disposable items are heavily discouraged unless there is no other choice and it is a necessary item.
-  We strongly encourgage the use of double-sided printing and copying wherever possible.  This saves you money as well as resouces that 'belong' to our children.
Please help us to set the tone that resource conservation matters - and note that it is very important that you share this message with any staff working with you that day. 


FOOD VENDORS

-  Food vendors will be limited in number, the Local Living Venture reserves the right to choose the appropriate mix of vendors.
-  Food vendors must send the LLV a copy of their Health Dept. Certificate in advance please (scan for email or mail to PO Box below).


CRAFTS / HOMEMADE ITEMS
-  Any items used in crafts that are not handmade should be recycled, re-purposed, etc. If you’re not sure, please confer with us as this is key to our mission.


FARMERS MARKET & CSA
-  Farmers Market vendors:  Vegetables must be grown by you and fruit must be grown in NY State – you are operating as a satellite of the Canton Farmer’s Market and their rules apply.
-  CSA Vendors:  We encourage you to bring receipt books or sign-up sheets to sell your CSA shares on site.

BOOTH DESIGNATION, SET UP AND BREAK-DOWN
-  To use the facilities appropriately, the organizers will assign spaces. Indoor space is not as limited this year.  If you have a canopy tent and can be outdoors, please let us know (outdoors is the most well-trafficked of all areas.) 

-  The Theme Area of the Festival your exhibit or demo falls under may determine your positioning, but we will do our best to meet your needs!
-  Please do not obstruct aisles and passageways around display booths, for safety and aesthetics.
-  Set up is from 4 to 9 pm on Friday (where possible - we will inform you as details finalize), and from 7 to 8:30 am on Saturday. Vehicles must be unloaded by 8:30 am on the Village Green, 9 am at indoor venues.  Exhibit hours are from 9:30 am to 3:30 pm for most vendors.
-  Farmer's Market / CSA vendors may wish to stay until 5 pm when the last workshop session breaks in order to catch the crowds departing
at 3:45 as well as the 5 pm final departure.  Many shoppers will prefer to take their fresh produce home directly, instead of hauling it around all day.  If you have a way to hold their bags aside for them, that could be a nice way to keep day-long sales up!
-  Please account for the time to remove your vehicle to the designated parking lot before opening your booth.  Volunteers will be on hand if you need someone to watch your booth while you're moving your vehicle.
-  Vehicles are allowed in the exhibit area only for setup (which ends at 9 am) and breakdown (begins at 3:30 - not before due to safety concerns), unless approved in advance. Vehicles will be allowed on the premises at 3:30 (not before) to load up and depart as quickly as possible.  During breakdown on the Village Green there will be children playing, with potential to be in harms way.  We will do our best to monitor the roadway behind the park (it will be closed to through traffic), but please be very careful of pedestrians who will not be expecting vehicles on the Festival grounds, when you are departing.
-  We request that you help us create a professional appearance by being set up and ready by 9:30 am and, most importantly, please do not break down your booth until 3:30 pm or even later -- the last Workshop breaks at 5 pm so there will be people on site until that time.
- Lunchtime, from 12 to 1 pm, there will be no workshops at all -- many people will converge on the Green and the other exhibit spaces.  Please prepare to have food on hand during that time if needed so you can stay with your booth.

- Fees are nonrefundable and help defray the fixed costs of the Festival.

- There will be ongoing demonstrations of traditional crafts -- can you contribute in this area as well?  It's a great way to draw attention to your booth! 
-  Booth fees are waived for (pre-approved only) demonstrators!


WORKSHOP SCHEDULE

-  Festival Workshops will generally take place on the hour, every hour and last 45 minutes so please be prepared for an influx the last 15 minutes of each hour.

-  The schedule of workshops and demonstrations (at or near booth spaces) will include:
Dozens of homesteading skills, biofuel heat, veggie oil vehicles, peak oil, health and wellness, alternative transportation, off and on grid solar PV and hot water, wind, and geothermal, home energy efficiency, composting toilets, scrounging, electricity-free farming, food preparation & preservation, green building, rocket stoves and wood heat, small scale farming, animal husbandry, organic gardening, composting, fiber arts, permaculture, and more.


SPREAD THE WORD!
-  We are looking for more vendors and demonstrators as well as sponsors, workshop leaders, speakers and lots of volunteers
-  Please help us spread the word by sharing our website widely!  www.LocalLivingVenture.org


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TYPE OF EXHIBITOR,,,,,,,,,,,,,,,,,,,FEE REQUESTED

Farmers Market                                 $5
Handcrafted Goods                          $15
Community Group                           $ 0-20  (budget-less? ask to have fee waived)
Non-profit Organization                   $20-35
For-profit Business                         $50-75

As a guideline for fee ranges shown above, please pay what you can to support this wonderful community event!
Please also see Exhibitor Fee Notes below.


Please mail contributions to:   Local Living Venture, PO Box 736 Canton NY 13617
OR
 
Click here to use a bank card or bank account  (two options)
1)  Choose to use your PayPal account OR
2)
  To bypass PayPal -- on the PayPal page that opens when you click above, note the amount of your donation at the top of the page and then look to the option on the bottom left of the page titled:
Don't have a PayPal account?
Use your credit card or bank account (where available).
Click on the link there to "Continue" and fill in your information as a guest, without using a PayPal account.
If you have any questions, or trouble accessing Pay Pal, please contact us at (315) 347-4223 or LocalLivingVenture@gmail.com
 

EXHIBITOR FEE NOTES
1)  For fee ranges shown above, it’s up to you how much support you can offer to give.  We gratefully accept all contributions towards making this a great community Festival!

2)  Booth fees for all Speakers are waived (please note this in payment area above.)  Booth fees for all Community Partners are waived (please note this in payment area above.)

3)  Booth fees for Exhibitors doing three or more pre-arranged Demonstrations of rural skills at their Festival booth will have their fee waived.  Please indicate in the payment area above if you are interested in this activity (explain fully please) and we will contact you.

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FESTIVAL PROGRAM ADVERTISEMENT
Below, please find the advertisement specifications.  If you have a stock ad you currently use that can be sized to the dimensions provided below, please send it to us in jpf or gif format (along with your logo, separately, for use on our webpage of Exhibitor listings.) 

If you cannot compose a "camera ready" ad for our use, please send us the text you would like to include and a copy of past ads and/or a business card, in order to give us "style" background. 

Only minimal graphic arts services can be included in this advertisement fee, but we will work with you to ensure you have what you want.  If necessary, with your agreement, we will pass along the cost of the graphics service we are using, billed at $40 per hour. 

Full page          1/2 page          1/4 Page       1/8 Page       Mini-Ad
     $275               $150                $80                $50              $25
7.5w x 10h    7.5w x 4.75h   3.5w x 4.75h   3.5w x 2.25h   1.50w x 2.25h

Specifications:
Black & White
"No bleed" (ad must be fully contained within the dimensions given above.)
Please submit as a .jpg if possible.


Deadline for submission is August 25, but sooner is better if possible.
Please enclose payment (along with booth fee if applicable), payable to "Local Living Venture" and noting "Program Ad $ amount" and "Booth Fee $ amount" to assist in our our bookeeping please, to P.O. Box 736, Canton, NY 13617.

Thank You!

Please contact us about being a Festival Sponsor (many Sponsor levels include a free ad and/or free exhibitor space.)
LocalLivingVenture.org/content/festival-sponsorship


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LOCAL ACCOMMODATIONS

St Lawrence County Bed & Breakfasts
Region-wide Listings of hotels, motels, B&B's and home-stays can be found by clicking the link.  Potsdam and Canton hotel/motel only listings are below

Canton, NY
The Best Western-University Inn offers 90 rooms, for single or double occupancy with restaurant and lounge, and free high-speed wireless internet. The hotel recently added and indoor pool, sauna and work-out room. An 18-hold golf course is located on the property. 888-386-8522
Cascade Inn offers fourteen affordable rooms, with restaurant and lounge on site. The Cascade is located within walking distance to shops in Canton, and on the Grasse River. (315) 386-8503
Comfort Suites, 6000 State Hwy 11, Canton, (800) 228-5150


Potsdam, NY
The Clarkson Inn is a Victorian-styled hotel at 1 Main Street with views of the Raquette River. The hotel has 40 rooms and serves a continental breakfast. The hotel offers free high-speed wireless internet access, data ports and complimentary pass to Clarkson University’s fitness center. (315) 265-3050The Smalling Motel-South is located just west of Potsdam at 7518 State Hwy 11, offers 16 rooms with queen or two doubles, free wireless internet, cable TV with HBO, and is only minutes to downtown Potsdam and Canton. (315) 265-0709
The Northern Family Motel is located just north of the village at 6775 State Hwy 56. The motel offers double and single rooms, as well as a four-bedroom suite. Rooms include cable TV, free wireless internet, extended continental breakfast. Room cleaning is done with environmentally friendly Green Seal products. (315) 265-4640
Scottish Inns, U. S. 11 (315) 265-6700
Hampton Inn Potsdam is located at 169 Market Street, Potsdam, New York, 13676, (315) 265-0100.  Free breakfast, free high-speed internet, Free coffee and tea in the lobby,

 
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QUESTIONS?
If we can be of any other assistance, please contact us at LocalLivingFestival@gmail.com or call (315) 347 4223.
Many thanks, we look forward to seeing you on September 26th on the Village Green!


FOR FUTURE REFERENCE
  Future Local Living Festivals will be held on April 29, 2017 and September 29, 2018, on an alternating Spring/Fall schedule, every eighteen months

.